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Special Events Manager

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Seeking proven fund raiser to coordinate large events (up to 1,000 participants) such as 100K bike ride, film festival, awards lunch and other events; procure sponsors, inspire fund raising teams and oversee volunteers and staff to implement all logistics. Must have demonstrated experience raising >$100,000 and coordinating large athletic events.

Position Relevance to Organization Mission

The mission of the Breathe California is to prevent and control lung disease and to promote lung health. We cannot achieve our mission without support. The purpose of this position is to inform the public of ways that they can support our work and join in our mission through special events. This position reports to the CEO.

Primary Duties

Currently, the organization hosts four events per year: a competitive film festival for youth, an awards luncheon, a non-competitive one-day bike ride, and a holiday/volunteer recognition party with a silent auction.

Specific duties in coordinating events include:
  • Oversee interns, administrative and program assistants (assigned to events) on event planning logistics, including securing permits, facilitating pre-registration, creating event websites, planning routes, determining signage needs, ordering food and supplies, soliciting vendor bids and dispensing volunteer assignments.M
  • Identify, recruit and cultivate family team chairs, corporate team chairs, team captains and event committee members.
  • Work with event committees to set fundraising goals and event budgets that reflect the financial priorities and policies of the Board of Directors.
  • Secure corporate sponsors for events and oversee Events Associate in securing in-kind donations and researching potential new corporate sponsors.
  • Secure media sponsors for events; work with media sponsors on event publicity, including advertising, calendar listings, Internet marketing, PSAs and newspaper articles.
  • Coach team captains and their team members on fundraising strategies to help drive participant fundraising; develop fundraising and team-building collateral.
  • Oversee the design and production of event brochures, postcards and posters; write copy for event marketing collateral.
  • Oversee the design and availability of event web sites and on-line registration, and fundraising functions.
  • Identify and secure new partnership opportunities to increase events marketing and drive participation.
  • Monitor event budgets throughout event planning to ensure highest possible net income.
  • Manage email communications with event participants to drive fundraising efforts.
  • Work with Events Associate to recruit volunteers to help with event set-up, signage, course monitoring, food and supplies distribution, rest stops and clean-up.
  • Provide updates on progress toward event goals at monthly staff meetings and quarterly board meetings.
  • Serve as the overall manager on event day; collaborate with volunteers and event hosts to ensure the safety of event participants.
  • Oversee the mailing of thank you letters to event sponsors, fundraisers, donors and volunteers.
  • Hold post-event focus groups to collect improvement suggestions for the following year’s events.
  • Prepare post-event reports on event income, expenses and community participation; analyze trends and identify strategies to grow events in subsequent years.
  • Maintain event management binders with event planning timelines, budgets and invoices, permit contacts, sponsor correspondence, advertising contracts, meeting minutes, route maps and marketing collateral.

Performance Criteria:

Planning:

It is expected that the Special Events Manager (SEM) prepare an annual personal work plan in conjunction with the President & CEO to develop routine schedule for event planning meetings, reporting, sponsor solicitation and acknowledgement and promotions. The SEM will also develop annual expense/income projections for events.

Administration:

It is expected that the Special Events Manager and all staff organize their work in a manner that facilitates:

  • Ready access to files (conformity with the BCGGPHP filing system)
  • Easy identification of tasks/timeline/contacts so that in the event that someone else has to step in, the work can be carried out
  • Identification and reporting of costs of activities
Timeliness and Accountability:

The Special Events Manager and all staff are expected to complete assignments within the agreed upon schedule and advise their supervisor if that cannot be done.

Problem Solving:

The Special Events Manager should seek solutions for meeting objectives and make recommendations to the CEO to improve efficiency, accuracy, or impact of work being done if needed.

Reporting:

The Special Events Manager is expected to track and report on the total costs events and to identify the net dollars from gross income. Preparation of quarterly reports on fundraising progress and an annual report are to be done and utilized in evaluation of various activities and planning for future fund development efforts.

Cultivation:

The Special Events Manager is expected to assist the CEO and Fund Raising Committee in cultivating:

  • Individuals to support and/or increase their level of contribution to BCGGPHP through events
  • Volunteers who will assist in event related activities and fund raising
  • Corporations, foundations and organizations who will support our work
Representing Breathe California:

All staff are expected to become familiar with the public health objectives of the organization and be able to represent Breathe California at corporate or community events, health fairs and other occasions as needed.

Send a cover letter, resume and examples of event collateral to Elias Trevino,
or fax to 650/994-4601. NO phone calls please.


Summer Research Internship 2014 - Volunteer Position

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Lung disease is now the second leading cause of death in the United States. Breathe California Golden, Gate Public Health Partnership (Breathe CA) is seeking a Master’s or Doctoral level intern to help complete a large needs assessment and literature review project regarding lung health & education in the following counties: San Francisco, San Mateo, Marin, Napa, Sonoma, Mendocino, Humboldt, and Del Norte.

Location: San Francisco Bay Area (Daly City, CA – just a five minute walk from the Daly City BART station)

Time Frame: Full-time – May/June through August 2014 (approximately 10-12 weeks, with some flexibility)

Our Mission: Through grassroots education, advocacy and services, Breathe California fights lung disease, advocates for clean air and advances public health. We are devoted to addressing the major determinants of lung disease through Tobacco Cessation, Asthma Education, COPD Programs, Indoor & Outdoor Air Quality Initiatives, and Research. We welcome your support to help us achieve these goals.

Responsibilities:

The internship responsibilities include but are not limited to assessing tobacco use, asthma, COPD, indoor and outdoor air quality in each county, as well as assessing the availability of and barriers to resources for lung health within the catchment area. The project will include:

  1. Epidemiology Research
    1. Research related data by age, race/ethnicity, and gender within each County
      1. Gather CDC, State and County Health Department & other statistics to build a clear picture of highest prevalence and incidence areas, according to age, population, and health risk.
        Possibly broken down by zip code, if that level of data is available
      2. Review existing Breathe CA data to see if schools in these areas have been targeted in the past, and if so which programs/curricula were used
      3. Make recommendations to Breathe CA on relevant programming to meet the needs of the communities served and at highest risk
      4. Utilize GIS mapping, if possible
  2. Health & Education Research and Resources
    1. Review existing reports, need statements and resources to determine if the existing resources are sufficient to meet the health and education needs of these communities. Identify gaps and priorities
    2. Identify existing or potential community partners and document by category and/or opportunity
    3. Review evaluation data from past programs to identify self-reported participant health and education needs and resources
    4. Conduct Key Informant interviews (approx 5)
    5. Make recommendations about needed changes or additions
  3. Funding Research
    1. Identify current funders of health and education programming in identified counties (gov’t, foundations, individuals, etc.)
    2. Identify new avenues/potential funding sources for programs that Breathe CA may want to explore
  4. Reporting and Presentation
    1. Develop a comprehensive report about findings and recommendations
    2. Create a presentation of the overall project, including processes used
    3. Possibly write short article for Breathe CA newsletter about project findings

Qualifications:

  1. Ability to research epidemiological data, demographic data, and education trends at city, county and state levels
  2. Ability to conduct literature reviews and summarize findings
  3. Ability to work independently
  4. Excellent communication skills, both written and verbal
  5. Excellent time management skills
  6. Commitment to the mission and values of Breathe CA
  7. Ability to successfully report findings and present to staff and leadership team

Benefits:

This internship is an opportunity to learn from non-profit professionals through a meaningful research project with immediately applicable results, as well as to get involved in an important public health initiative for the Bay Area and Northern CA. A small stipend of up to $100/month will be available for this position to help reimburse transportation and other costs. Contributing to the agency’s goal of preventing lung disease is rewarding and exciting. Interns will learn new skills in a professional setting and gain valuable work experience. Increased depth of knowledge about lung health in Northern California. Direct supervision from experienced staff holding relevant work experience and graduate degrees (MA, MPH, EdD). This is a great resume builder! Upon successful completion of projects and work plans, interns may request recommendations or references from Breathe CA to assist them in gaining future positions, employment, or advanced degrees. This project may be used as an internship, practicum or thesis project if requested.

Application Process:

If you are interested in applying, please send a cover letter, resume, and short writing sample (no more than five pages) to Tanya Stevenson, EdD, MPH, VP of Institutional Advancement, at tanyas@ggbreathe.org or call with any questions 650-994-5868, x 308. Applicants without all three required documents will not be considered.


Development and Market Analysis Internship 2014 - Volunteer Position

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Lung disease is now the second leading cause of death in the United States. Breathe California Golden, Gate Public Health Partnership (Breathe CA) is seeking a graduate level intern to help complete funder/prospect research and market analysis regarding lung health & education in the following counties: San Francisco, San Mateo, Marin, Napa, Sonoma, Mendocino, Humboldt, and Del Norte.

Location: San Francisco Bay Area (Daly City, CA – just a five minute walk from the Daly City BART station)

Time Frame: Two options: 1) Full-time – May/June through August 2014 (approximately 10-12 weeks); 2) Part-time for six months, beginning immediately with some flexibility

Our Mission: Through grassroots education, advocacy and services, Breathe California fights lung disease, advocates for clean air and advances public health. We are devoted to addressing the major determinants of lung disease through Tobacco Cessation, Asthma Education, COPD Programs, Indoor & Outdoor Air Quality Initiatives, and Research. We welcome your support to help us achieve these goals.

Responsibilities:

The internship responsibilities include but are not limited to prospecting and researching funders for the areas of tobacco/smoking cessation, asthma, COPD, indoor and outdoor air quality, and writing letters of interest or small grant applications. It also includes assessing and reporting on the market competition and opportunities within the service area. Role includes: 1) Becoming familiar with Breathe CA and the Breathe America Alliance, their history, major programs & projects; 2) Learning about Development, including grant writing, annual fund, individual donors, major events, etc.; 3) Becoming familiar with prospecting tools, how to create briefings, Letters of Intent (LOI), proposals to a foundations/corporations; 4) Prepare and present a budget in a grant proposal; and 5) Identifying and research organizations offering similar services or serving similar populations.

Curriculum will be structured similar to the following, keeping your personal interests in mind as well:

  1. Funding Research
    1. Identify current funders of relevant health & education programming in identified counties (gov’t, foundations, individuals, etc.)
    2. Identify new avenues/potential funding sources for programs that Breathe CA may want to explore
  2. Market Analysis
    1. Identify organizations offering similar programs on local, regional and national scale
    2. Identify existing or potential community partners and document by category and/or opportunity
    3. Identify populations served by collaborating and competing organizations
    4. Make recommendations for collaboration opportunities
  3. Reporting and Presentation
    1. Develop a comprehensive report about findings and recommendations
    2. Create a presentation of the overall project, including processes used
    3. Possibly write short article for Breathe CA newsletter about project findings

Qualifications:

  1. Ability to research using databases and online searches
  2. Ability to create and manage a database (e.g., Excel)
  3. Ability to conduct literature reviews and interviews, and summarize those findings
  4. Ability to work independently
  5. Excellent communication skills, both written and verbal
  6. Excellent time management skills
  7. Commitment to the mission and values of Breathe CA
  8. Ability to successfully report findings and present to staff & leadership team

Benefits:

This internship is an opportunity to learn from non-profit professionals through a meaningful research project with immediately applicable results, as well as to get involved in an important public health initiative for the Bay Area and Northern CA. Contributing to the agency’s goal of preventing lung disease is rewarding and exciting. Interns will learn new skills in a professional setting and gain valuable work experience. Increased depth of knowledge about lung health in Northern California. Direct supervision from experienced staff holding relevant work experience and graduate degrees (MA, MPH, EdD). This is a great resume builder! Upon successful completion of projects and work plans, interns may request recommendations or references from Breathe CA to assist them in gaining future positions, employment, or advanced degrees. This project may be used as an internship, practicum or thesis project if requested.

Application Process:

If you are interested in applying, please send a cover letter, resume, and short writing sample (no more than five pages) to Dr. Tanya Stevenson, VP of Institutional Advancement, at tanyas@ggbreathe.org or call with any questions 650-994-5868, x 308. Your letter should include why you are interested in Breathe California and this position, how your skills and background will be an asset to the agency and allow you to successfully complete the project, and how this project will benefit your academic or professional career. Applicants without all three required documents will not be considered.

Open August 2013 until filled.

Project Coordinator/Asthma Health Educator

General Description

The Asthma Health Educator will be responsible for implementing all logistics and outreach for the All About Asthma (AAA) training program for childcare providers and parents in both English and Spanish; recruiting new facilitators for the AAA Train the Trainers programs; conducting the All About Asthma Train the Trainer program; revising the AAA curriculum for parent trainings; staffing and developing a formal infrastructure for the San Mateo County Asthma Coalition. This is a grant funded project until June 30, 2015

General Qualifications

  • Masters in Public Health, and/or four years equivalent experience
  • Must be Bi-lingual in Spanish
  • Must be well organized and able to handle multiple projects
  • Excellent writing and interpersonal communication skills
  • Able to work comfortably with diverse communities
  • Must agree to a background check
  • Non-smoker
  • Valid California driver’s license.

Desired Qualifications

Experience working with diverse population groups in a wide variety of settings to provide health education outreach and programs; ability to conduct training programs in a culturally appropriate manner; experience with community outreach, agency capacity building and coalition building; some knowledge of asthma issues or other issues related to health inequities.

Responsibilities

Coordinate the following programs:
  • All About Asthma Training programs for childcare providers and parents
  • All About Asthma Train the Trainers program
  • San Mateo County Asthma Coalition
Please submit a cover letter and resume (no phone calls) to: Karen Licavoli, MPH, Breathe California, Golden Gate Public Health Partnership, 2171 Junipero Serra Boulevard, Suite 720, Daly City, CA 94014-1999 or email .
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Page last modified on Friday, March 28, 2014 06:54:53pm UTC